Job Purpose:
BIL seeks to employ a Transport operations admin clerk who will assist with the administrative functions for one of its operational facilities in Alrode, the successful candidate will have great attention to detail, Administrative skills, is driven and has transport industry administrative and operational experience.
Qualifications & Experience:
- Grade 12 or equivalent
- 1-2 years Transport industry experience
- 1+ years administration experience
- Experience in capturing waybills and POD’s
- Experience in -MS Office, Windows, Fuel Manager, TNA, Bidtrack, ESS, Dovetail
Key Responsibilities:
Operational Activities
Capturing of TMS.
- Capture details from load confirmation on relevant waybills.
- Ensure that all relevant documents related to each shipment that is required by the client is attached to invoice.
- Assist Finance staff in resolving queries that may exist with invoices raised and resolve where possible.
- File all completed shipment documents.
- Assist with collating information and data for reporting purposes.
- Ensure that the casual labour time sheets are accurately captured and submitted to Ops Admin Controller.
- Ensure that all waybills are captured on TMS and the delivery status is updated.
- Build and maintain professional but cordial relationships with all clients and suppliers.
- Ensure that performance against standards is achieved by efficiently/effectively carrying out duties and tasks of the job.
- Contribute to the Health and Safety programme by performing all relevant task associated.
- Ensure that action requests are raised and preventative measures followed.
- To efficiently and effectively fulfil the requirements necessary for the administration of various BIL Transport Depts according to the companies policies and procedures.
- Responsible for the capturing of waybills accurately onto TMS
- Assist with general admin duties as requested by superior.
- Ensure that TMS waybills are captured daily
- Ensure that all POD’s are returned and updated on TMS and scanned to Edocs.
Skills & Competencies:
- Should have a basic understanding of documentation control, filling systems, general admin
- Understand the requirements of Health and Safety legislation.
- Able to communicate effectively at all levels (staff, management, supplier and client).
- Able to participate in the accomplishment of team goals.
- Achievement of individuals goals for self-development.
- Computer literate
- Problem Solving skills
Closing Date: 25 July 2024
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