TEMPORARY SECRETARY/ ADMINISTRATIVE ASSISTANT AT RANDWATER

Job Advert Summary:

To provide a professional, confidential and administration service to the manager and ensure smooth running of the department by providing administrative function

Minimum Requirements:

• Grade 12 or equivalent 
• Certificate in office administration
• Secretarial diploma or recognised qualification in office administration will serve as an advantage
• 3 years experience in secretarial/ administrative environment
• Valid drivers license with the ability to pass Randwater K53 test
• Computer literate on MS Office (Microsoft Excel, Word, PowerPoint and Outlook )
• Knowledge of SAP will serve as an advantage

Primary Duties:

• Correspondence minutes, working out and typing of month end reports and plant status report
• Typing of instructions, motivations and standard procedures for the maintenance section.
• Control and submission of timesheets
• Create reservations and purchase requisitions on SAP
• Keeping management team diaries up to date on a daily basis
• Ensure that all invoices received are signed and sent to the Financial Department for payment
• Handling of incoming and outgoing mail
• Maintain filing system
• Handling of incoming and outgoing telephone calls
• liaising with internal and external customers

Knowledge:

• MS Office Package
• Knowledge of SAP will serve as an advantage

Skills:

• Accurate typing skills
• Accurate minute taking
• Attention to detail
• Filing and record keeping
• Good interpersonal skills
• Good written and verbal communication skills

Attitude:

• Customer service orientation
• Accuracy and attention to detail.
• Self-discipline
• Good working relations
• Telephone etiquette
• Confidentiality.

NB: Probation clause not applicable to this Temporary position.

Closing date: 18 July 2025