SACAA IS HIRING AN ADMIN OFFICER (MATERNITY COVER)

OVERALL PURPOSE

GENERAL ADMINISTRATIVE FUNCTIONS

• Assist Management and the Department in managing the diary, coordinate and schedule departmental meetings and events using the organisation’s electronic tools.
• Prepare departmental documents and reports.
• Collate information for reports preparation.
• Package documentation required for meetings and other departmental engagements.

• Circulate required information and documentation throughout the department and keep accurate record thereof.
• Receive and relay documentation and information to applicable recipients in the department.
• Develop and maintain a proper filing system to ensure accurate retrieval of information as and when required.
• Screen, classify and record documents for easy access and tracking.

• Coordinate functions and meetings for the department.
• Provide administrative support with meetings and other departmental functions.
• Prepare and circulate minutes for departmental meetings.
• Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
• Coordinate budget preparation and reporting on expenditure

• Process operation manuals and amendments.
• Arrange domestic and international travel by organising submission approval, allowances, and all travel related logistics.

OFFICE AND STAKEHOLDER MANAGEMENT

• Manage the control of all consumables and liaise with the Procurement Department regarding stock.
• Organise requests for assets, their delivery, allocation and management for the department.
• Track and monitor progress on projects and prepare reports thereon.
• Ensure appropriate communication within SACAA and with external clients.
• Promptly deal with telephonic, mailed enquiries or personal interactions.

Requirements

Minimum Qualification:

Grade 12 with a Secretariat or Office Administration/ Management certificate NQF5 as an advantage

Ideal Qualification:

Diploma in Office Administration/Secretary or Office Management

Experience:

1-3 years Office Administration or Secretary

Closing Date: 31 July 2024

All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.