NORTH WEST UNIVERSITY IS HIRING AN ADMINISTRATIVE ASSISTANT

Job description:

PURPOSE OF THE POSITION

Executing the core activities related to higher degree administration at the faculty level- specifically the administration activities of the structured LLM programmes. Support to the Deputy Director responsible for the structured LLM Programmes.

 

 

KEY RESPONSIBILITIES:

1. Admissions

• Applications -confirm the admission statuses of students enrolling for the LLM structured programmes

2. Administration of LLM structured programmes

• Planning wrt- seminar timetables and examinations
• Communicate the seminar plan per semester with program leaders, lecturers, and students
• Book venues- assistance before/during seminars
• Maintain eFundi sites per module-announcements and uploading of resources
• Coordinate with Deputy Director responsible for the S_LLM programmes
• Ensure effective programme administration

 

 

3. Study-guides

• Manage the submission of information regarding study guides
• Complete the SPA portal

4. Assessment administration

• Plan and compile an assessment timetable-assessments and examination dates
• Ensure clear communication regarding the relevant process and dates with program leaders, lecturers, and students
• Uploading of assessments on eFundi
• Arrange invigilators
• Ensure an effective moderation process

5. Capturing of marks

• Capturing of assessment and examination marks on MPS
• Finalise the marks per semester according to prescribed dates

6. Ad hoc tasks

• Any other task assigned by line manager

 

 

Minimum requirements

• Grade 12 (NQF level 4).
• A minimum of 1 year experience with adequate knowledge of the higher education sector, knowledge of student lifecycle administrative support systems and processes

ADDED ADVANTAGE:

• A post-matric qualification (NQF level 7).

KEY FUNCTIONAL / TECHNICAL COMPETENCIES

• Proven operational knowledge of the management and operations in regard of general academic administration at a higher education level.
• Excellent writing and oral communication skills.
• Demonstration of language proficiency to function optimally in the various multilingual environments of the NWU.

KEY BEHAVIOURAL COMPETENCIES:

• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• Strong problem solving, analytical and abstract reasoning skills.

 

 

REMUNERATION

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: 

Ms. Alpha Marais Tel No. 018 299 1922

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:  

Ms. Goitsemang Ntsoelengoe, Tel No. 018 285 2304

 

 

CLOSING DATE: 15 July 2024

PLANNED COMMENCEMENT OF DUTIES: As soon as possible

Kindly take note: applications must be submitted online through the official nwu vacancy website.

Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. 

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.

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