JOB DESCRIPTION:
Key Responsibilities:
- Reception Duties:
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
- Administrative Duties:
- Receive, sort, and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Arrange travel and accommodations and prepare vouchers.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Handle sensitive information in a confidential manner.
REQUIREMENTS:
- High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office
- Hands-on experience with office equipment
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organisational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
CLOSING DATE: NOT SPECIFIED