Categories: Job Opportunities

VOPAK IS HIRING TRAINING ADMINISTRATOR

Start your career as a Training Administrator at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance.

As a Training Administrator you will build together with all your colleagues in South Africa on our ambition to be the best in Port at leading locations. Vopak South Africa is a growing company and major investments have been done. As a Training Administrator you will join our motivated team in South Africa at Vopak South Africa to optimize the use of the infrastructure and contribute to a culture of being proud to work for this growing company.

Ready to develop yourself and make a positive impact? Improve the world and start as a Training Administrator at Vopak.

What will you do as a Training Administrator?

The Training Administrator will be required to maintain Training Management System in line with Corporate standards, Vopak’s job profile, regulatory requirements and best practices. This includes the development of the training schedule, undertaking coordination of and Implementation of training schedules for internal and external training for staff and Vopak Learners. Record keeping and reporting forms primary responsibility of this position.

What do we offer you?

A market-based salary that is commensurate to your knowledge & experience, coupled with attractive bonuses
Relevant and competitively placed allowances
Various growth & developmental opportunities
Disability & Risk Insurance that is fully subsidized by the company
Group Medical Aid where Vopak pays 50% of the nominal costs
Excellent Retirement Scheme funding through our Group scheme retirement fund
Wellness Agenda that authentically connects and cares for our people and promotes work/life balance
Great working environment & a diverse and inclusive culture

What do we expect from you as a Training Administrator?

A NQF 6 Diploma or higher in HR or ODETDP
3 – 5 Year’s relevant experience in Training and Skills Development administration
Ability to train individuals or group of people and assess knowledge and skills will be an advantage
Code 08 driver’s license will be an advantage

What does your day look like?

Some of the operational elements of the Training Administrator includes:

Uphold the requirement of the Vopak training matrix, when developing training schedules for the Learners.
Liaise directly with nominated external providers for the implementation of the planned training.
Facilitate the transportation of the learners to and from the training venues if outside the terminal.
Ensure resources (time, Facilitator and venue) are available if training is to be convened internally.
Assist the facilitator in marking of scripts where learners had to undergo hard copy assessments and keep accurate record thereafter.

What can you expect from your employee experience?

You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders.

We aim to communicate in a clear & authentic way. We solicit feedback, ask and listen, learn and unlearn.

You will grow with your team: Whatever our role, we support business, in a thoughtful way, to create value for our teams and our clients. We embrace new ways of working applying digitalization to provide solutions.

We lead the We: We have a passion for winning and growing as a team. We inspire people to deliver a joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged.

Your core responsibilities are:

Assist the Training and Development Manager for administration requirements of the WSP/ATR, Mandatory and Discretionary grants applications.
Register the learners with the SETA (CHIETA) for all the registered Learnership programs, as may be identified by Vopak Management.
Consolidate training requirements and prepare company training plan
Take responsibility of identifying & reporting to Training Officer and Training and Development Manager of any deviations to the planned program or concerns that might be raised by Learners during the Learnership program.
Develop training schedules for the Learners and liaise with Line Managers at least two weeks in advance for the release of nominated staff to attend the planned training.
Responsible for administration of the skills development element on BBBEE reporting
Competence task book administration and recording
Monthly training hours tracking and reporting
Online and on-site walk Induction administration & access Control
Process requisitions and payments of training suppliers
Update monthly training records which includes training hours, training events etc.
Maintain a proper filing system of training records which includes learning management system updates
Provide coordination support for CSI and diversity programs and events