POSITION: INTERN – ADMINISTRATOR: COMMISSIONING x2
MAIN PURPOSE OF POSITION
To provide an effective administrative service to the Commissioning Office by administrating all proposals, concepts, ideas and licenses that are submitted to the Division both internal and external.
KEY ACCOUNTABILITIES
- Manage the flow of communication to internal and external clients and interested parties and ensuring the commissioning and acquisition process is administered in line with SABC’s governance processes and standard operating procedures.
- Ensure effective file management and planning and ensuring Commissioning Protocols and Terms of Trade in relation to commissioning and acquisitions is followed.
- Perform general office administration
- Coordinate the compilation and design of RFP books and Commissioning Open Window notices in conjunction with Local Productions, Platforms and Supply Chain Management
- Setting up and facilitating bid evaluation and pitching sessions
- Providing secretariat services to the commissioning value chain
- Maintain, cleanse and populate producer database on corporate and mandate requirements (eg. regional, women, disabled, youth, B-BBEE, SMME)
- Update and maintain Commissioning Reports for Compliance, Regulatory and Audit divisions (eg recording disputes, resolutions, etc)
- Ensure Commissioning compliance in record-keeping, data capturing and data distribution
- Create and update records for all proposals for 100% Commissions, Unsolicited, Advertiser-Funded Proposals, Co-Productions, Local Licenses, International formats, Localformats and Internal productions
- Manage the preparation and archiving of project files (electronic and hard copies) within the TV value chain
- Resolve administrative problems by coordinating preparation of reports, analyzing data and identifying solutions
- Prepare bid evaluation/adjudication reports
- Manage communication and relationships with internal and external stakeholders
- Manage and maintain Commissioning Webpage and Database (email and SMS)
- Provide Commissioning statistics on a monthly basis
- Liaise with internal and external Stakeholders and maintain an effective, professional interface all the time.
- Liaise with all stakeholders regarding the commissioning plans daily.
- Handle all Commissioning related queries with internal or external producers.
- Provide commissioning submission support to external and internal clients
- Provide updates to Local Production and Platforms on proposals through the value chain
- Ensure all records are in line with standard operating procedures and liaise with SABC Supply Chain Management Category unit
REQUIREMENTS
- National Diploma in Media Studies, Communications, Administration or related qualification (NQF 6)
- Aility to follow instructions and work independently and/ or in a Team on Projects
- Knowledge in MS Office
- Well-organized with a customer-oriented and Team work approach
- Excellent interpersonal, written and oral communication skills
Closing date: 09 May 2024
CLICK HERE TO APPLY VIEW HERE ALL INTERNSHIPS