NWU Administrative Assistant Vacancy 2026

North West University is hiring an Administrative Assistant within the Records, Archives and Museums (RAM) department. This position is based in the capital city of North West Province.

Position: Administrative Assistant: Archives and Museum
Reference Number: nwu_004224
Location: Mahikeng
Contract Type: Fixed-Term
Industry: Education & Training
Closing Date: 08 April 2026

Purpose of the Role

The main purpose of this role is to support the smooth functioning of the archives and museum department. The successful candidate will assist with archival operations, including the preservation, digitisation, and organisation of records, while also providing support to students, researchers, and staff.

This role is ideal for someone who is detail-oriented, organised, and passionate about information management.

Key Responsibilities

1. Archival Operational Support

You will play an important role in managing and maintaining archival records. Duties include:

Assisting with the digitisation and scanning of archival records
Uploading and managing digital records in archive systems
Creating and maintaining inventory records
Ensuring archive storage areas are clean and well-organised
Monitoring storage areas for risks such as pests, leaks, or damage
Supporting researchers, students, and staff with information requests

2. Occupational Health and Safety (OHS)

Follow all safety protocols and procedures
Participate in emergency drills such as fire evacuations
Ensure a safe working environment within the department

Minimum Requirements

To apply for this NWU job opportunity, you must meet the following requirements:

Grade 12 (NQF Level 4)
At least 2 years’ experience in archive records administration

➕ Added Advantages:

Qualification in Archival Sciences, Records Management, or Information Sciences
At least 1 year of experience in general records management
Basic experience working with archival records

Required Skills and Competencies

Technical Skills:

Basic computer literacy (MS Word, Excel, email, cloud storage)
Good reading and writing skills
Strong organisational abilities
Client service orientation
Good communication skills

Behavioural Skills:

Attention to detail
Neatness and accuracy
Strong organisational mindset

Salary and Benefits

The remuneration package for this position is market-related and will be aligned with NWU’s internal policies and grading structure.

Important Information

Closing Date: 08 April 2026
Start Date: As soon as possible
Only shortlisted candidates will be contacted
If you do not hear back within two months, consider your application unsuccessful

How to Apply

CLICK HERE TO APPLY

Why Work at NWU?

Working at NWU offers a chance to be part of a respected academic institution that values transformation, inclusion, and excellence. The university is committed to employment equity and encourages applications from designated groups.

This role also provides valuable experience in archives and records management, which can open doors to future career growth in libraries, museums, and information management sectors.

Final Thoughts

The NWU Administrative Assistant: Archives and Museum vacancy 2026 is a great opportunity for candidates with archive experience who want to work in a structured and professional academic environment.

If you meet the requirements and are passionate about preserving information and supporting research, don’t miss this opportunity. Apply before the deadline and take the next step in your career journey.

Career Desk