IEC IS HIRING CLERICAL ADMINISTRATORS: ELECTORAL MATTERS (X16 POSTS)

16 CLERICAL ADMINISTRATORS: ELECTORAL MATTERS

HEAD OFFICE: CENTURION

(Inclusive remuneration package of R 28, 524.75 per month on a fixed term contract)

(Fixed term contract ending on 31 January 2027)

The Clerical Administrator will support the administration of electoral projects such as Voters’ Roll maintenance, Voter Registration, Party Registration and Electoral Processes in the run up to municipal elections and will report to the Assistant Manager: Electoral Matters.

Duties:

The responsibilities of the Clerical Administrator are as follows:

a) Electoral support in areas of administration for delimitation, party registration, voter registration and candidate nomination;
b) Quality assurance on address attributes;
c) Address parsing and cleaning;
d) Geocoding and geotagging; and
e) Quality assurance on geocoding

Basic requirements:

Matric/N3 and an appropriate three-year post-matric qualification (diploma or degree certificate) or equivalent.
Prior experience in data processing is recommended.
The candidate must possess the following competencies and attributes: Above average computer literacy in Microsoft excel or Access.
Excellent office administration and coordination skills; good organising skills and good interpersonal skills.
Ability to work against tight deadlines and to work under pressure
Knowledge and experience of the Electoral Commission and election related matters, address capturing, address cleaning and geocoding will be advantageous.

Technical Skills Requirements:
The following technical skills and experience are required.

Required skill	Minimum Experience
Microsoft Excel or Access	> 24 months [*more than 2 years good exposure*]
Geocoding	Advantageous
Any windows based GIS software, Town Planning or related field.	Advantageous

Shortlisted candidates may be required to undergo a Practical Test prior to interview/day of interview.

Applicants for the above position must be a South African citizen, who have not had a recent prominent political profile in the last 5 years. Applications must in all cases be accompanied by updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may in terms of the Electoral Commission Act, furthermore amend the requirements and functions of its positions from time to time.

Please note:

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.