TSEBO IS HIRING A PROCUREMENT OFFICER

ABOUT US:

Tsebo Security Solutions is looking for a Procurement Officer to provide divisional Procurement with Category Management and Strategic Sourcing support, sub-contractor screening and onboarding, Procurement document management, e-Procurement systems maintenance and support.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs.

DUTIES AND RESPONSIBILITIES:

Complaint supplier database

All new suppliers, contractors and sub-contractors adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
Ensure compliant and complete document management.

Customer focus

Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

Strategic sourcing and Category Management administrative support

Provide administrative support to the procurement manager and creditors manager.
Conduct market research and source suppliers, contractors and sub-contractors for consideration.
Draft supplier agreements and supporting documentation.
Assist with tender drafting and administration.
Conduct spend analysis.
Respond timeously and efficiently to all reasonable requests by Managers.

Account query resolution

Liaise with the divisional Finance and Creditors teams and sub-contractors to ensure account queries are attended to efficiently and timeously.

Compliance to all policies and processes

Practice efficient, Policy compliant and ethical procurement practices at all times.

e-Procurement systems administration

Vet and onboard approved suppliers as instructed by Procurement- and Creditor Managers and as per current Policy and process.
Create and maintain item masters on the e-Procurement platform(s)

Actively manage Trade Agreements and Vendor Master Data on e-Procurement systems and databases.

SKILLS AND COMPETENCIES:

Proficient user of MS Office Excel and Word
Strong analytical and numerical skills to collect and interpret data
Good communication skills
Knowledge of e-Procurement systems
“Procure to Pay” process knowledge as relates to Procurement through to Finance
Working knowledge of Procurement compliance and risk factors
Goal oriented “Finisher Completer”
Exceptional attention to detail

Strong numeracy skills
Basic negotiation skills
Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
Ability to work independently as well as within a team to meet a singular goal or deadline
Database management
Ability to communicate effectively at all levels with management and sub-contractor
Knowledge of e-Procurement systems (D365 will be advantageous)

QUALIFICATIONS: