Ackermans is hiring: Office Administrator with Grade 12

Office Administrator

 

Details
Reference Number ACK231004-2
Job Title Office Administrator
Department Operations – Divisional Operations
Brand Ackermans
Reporting To Position Manager
Job Type Classification Permanent
Location – Country South Africa

 

Job Advert

An exciting and challenging opportunity, based at our Centurion Office has become available for an Office Administrator. This key position in the team will provide administrative support and assistance to the General Manager and Field Team. Render an efficient and effective administration service to the Operations team. The ideal candidate will be a professional, confidential, and self-disciplined individual who will deliver a people orientated service to the business. The successful candidate will need to learn quickly and be able to work independently with a strong “sense of urgency”. Have a good decision-making, problem-solving ability, be able to remain flexible, function under pressure and maintain a positive attitude and perform in a variety of circumstances. Be able to manage confidential information with utmost discretion. The applicant will be required to run a smooth office with regards to admin and paperwork and must be able to do proper planning and organizing. Filing and record keeping must be kept up to date.

Integrity is an absolute requirement, and all applicants will need to support and convey a value system that embraces the Ackermans values, vision, strategy and Phadima culture.

 

Qualifications

A relevant certificate, diploma or alternative qualification preferably in Office administration

 

 

Knowledge, Skills and Experience

Knowledge:

Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)

Travel coordination (executing and coordinating travel arrangements)

Report writing

Monthly meetings records

General office functions

 

Skills:

A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)

Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.

Planning and organizing skills

Be able to work independently and strong “sense of urgency”

Excellent attention to detail

Experience:

2 years’ experience performing an administrative or supportive role.

 

Key Responsibilities

Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives

Preparing and handling all incoming and outgoing correspondence, minutes and documents

Organizing functions/meetings and appointments

All other general office functions

Ordering stationary and consumables

The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)

Scheduling of meetings for team members

Collating and distributing minutes/memorandums following meetings

Executing and coordinating all travel arrangements

Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard

Office management – cleaning, maintenance and well being

 

 

Other

This key position in the team will provide administrative support and assistance to the Divisional HR Managers in their particular areas of responsibility. The ideal candidate will be a professional, confidential and self- disciplined individual who will deliver a people orientated services to the business. Render an efficient and effective administration service to the HR Team and the Operations team.

 

CLOSING DATE: 11 OCTOBER 2023

CLICK HERE TO APPLY